Privacy Policy

At WorkEdge HR, a product developed and operated by Guidona Softpedia Private Limited, we are committed to protecting the privacy, security, and integrity of the data entrusted to us. This Privacy Policy explains how we collect, use, process, and protect information when organizations and their users access or use the WorkEdge HR platform, website, or related services.

By accessing or using WorkEdge HR, you agree to the practices described in this Privacy Policy.

WorkEdge HR collects only the information necessary to provide and improve our services.

A. Account and Organizational Information

When an organization subscribes to WorkEdge HR, we may collect:

• Organization name
• Business contact information
• Administrator details
• Billing information
• Company workforce data uploaded by the client

B. Employee Information (Provided by Client Organizations)

Organizations using WorkEdge HR may upload or manage employee-related information such as:

• Employee name and contact details
• Employee ID and job information
• Attendance records
• Payroll information
• HR documents and letters
• Leave and performance data

This information is controlled and managed by the client organization.

C. System Usage Information

We may automatically collect technical information including:

• IP address
• Device and browser type
• Log files and system activity
• Platform usage analytics

This information helps us maintain security and improve system performance.

The information collected through WorkEdge HR is used only for legitimate business and operational purposes, including:

• Providing HRMS services to client organizations
• Managing payroll, attendance, workflows, and HR processes
• Ensuring system security and fraud prevention
• Improving platform functionality and user experience
• Providing customer support and technical assistance
• Meeting legal or regulatory obligations where applicable

We do not sell or rent personal information to third parties.

All employee and organizational data processed through WorkEdge HR remains the property of the client organization.

WorkEdge HR acts only as a technology service provider and data processor, operating the platform on behalf of the organization.

Organizations maintain full control over:

• Data uploaded into the platform
• User permissions and access
• Data retention and deletion policies

WorkEdge HR is designed with strong security practices to protect sensitive HR and payroll data.

We implement multiple safeguards including:

• Enterprise-grade encryption for data transmission
• Secure cloud infrastructure and network protection
• Role-based access control and permission management
• Continuous monitoring and system logging
• Secure authentication mechanisms

These measures help ensure the confidentiality, integrity, and availability of data stored within the platform.

WorkEdge HR is committed to maintaining strict confidentiality of customer data.

We ensure that:

• Access to customer data is restricted to authorized personnel only
• Data is used strictly for providing the agreed services
• Employees and partners handling data follow strict confidentiality obligations

Data stored in WorkEdge HR is retained for the duration of the service agreement with the client organization or as required for operational or legal purposes.

Client organizations may request data export or deletion in accordance with the terms of the service agreement.

WorkEdge HR may use trusted third-party services for infrastructure, analytics, or support functions. These providers are selected carefully and are required to follow strict data protection standards.

We ensure that such providers handle data only for service delivery purposes and in compliance with applicable security practices.

Our website may use cookies and similar technologies to:

• Improve website performance
• Understand visitor behavior
• Enhance user experience

Users may control cookie settings through their browser preferences.

Depending on applicable laws, individuals may have rights related to their personal information, including:

• Requesting access to their information
• Requesting correction of inaccurate information
• Requesting deletion where applicable

Requests related to employee data should generally be directed to the employer organization using WorkEdge HR, as they control the data within the platform.

We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements. Updates will be posted on this page with a revised "Last Updated" date.

We encourage users to review this page periodically.

If you have any questions regarding this Privacy Policy or data protection practices, please contact: